How to Approve a General Expense Claim Request via the Desktop
- Duration: 5 min
- Publisher: Masterclass Digital Campus / weExpense, Tourvest Travel Services.Â
- This learning engagement includes an explainer video, system walk through video and a PDF manual.
Watch the AI Explainer Video Below
Duration: 2 Minutes / For best viewing experience, maximise the video by clicking on the dual arrow at the bottom right hand corner of the video.
Watch the System Walk Through Below
Duration: 1 Minute / For best viewing experience, maximise the video by clicking on the dual arrow at the bottom right hand corner of the video.
Key Take Home Points:
Notification: Approvers will receive an email alert for pending expense claims.
Login & Access: Log in to the desktop version and click ‘Approve Now’ in the approval section.
Select Claim: Choose the relevant claim from the list.
Review Options: A new window opens with options to:
- Approve the entire claim
- Reject the entire claim
- Individually reject specific expenses within the claim
Approval: If correct, click ‘Approve’. The claim is sent to Finance for verification and reimbursement.
Rejection of claims:
- Approver must provide a reason for rejection.
- Employee is notified via email and the weExpense Home Page.
- Employee must update and resubmit the claim.