Invoices can be uploaded either by the supplier (via their portal) or by the buyer (via PurchaseIT). The process starts once an order is created using catalogue, text, punchout, or stock order carts.

After processing an invoice, the order status updates to ‘Fully Received’ (all items received) or ‘Partially Received’ (some items outstanding). Remaining items can be invoiced later with a new invoice.

To process invoices, log into Travelit, go to the PurchaseIT tab, and access the Order Manager via the dashboard or menu. Use filters (like PO number, cart reference, or supplier) to find your order.

If the supplier loads the invoice, the status shows ‘GRV Open, Not Submitted’. Use the hamburger menu to select ‘GRV’, review the preloaded invoice, confirm receipt of items, and ensure invoice values match the order. Variances must be resolved by the supplier.

If uploading as the buyer, select ‘New GRV’, upload the invoice (OCR will extract key details), confirm receipt of items, and check for variances. Only quantities (not prices) can be amended if tax inclusive. Orders must match invoice values to process successfully.