Payment Made By Company To The Traveller – Advance Local/Forex – Public

Process starts in Travelit via the Advance Local/Forex tab as displayed below.

Complete the below form and click on the Add Advance button.

After approval has been received, funds can be made available to a staff member in various ways:

1. Staff member collects funds (local or foreign currency) from finance department.
2. Finance departments deposits the money into the staff members account (if local currency).
3. Staff member collects the foreign currency directly from the foreign exchange service provider or the currency is loaded onto a card.

Once the Forex order has been used to pay for an expense, the employee needs to account for this expense. This can be done via weExpense,

Select the applicable line item as displayed below.

Within the Claim tab, click on the Add Expense button below.

Add Expense Claim by selecting the applicable expense from the drop-down list. Complete the below form and upload receipt.

NOTE: R150 was spent at the client lunch, however R100 was received as an advance. Click on the Save Slip to Claim button.

NOTE: Expense Summary below.

Submit expense claim for approval.

NOTE: Claim status changed to Approval.

Expense escalated for approval as displayed below. This R150 expense is sent for approval so that the approver can review the expense (including receipt) and if the spend is justified the approver will approve. Once approved status will change to Finance – Not Verified.

Finance rep to click on the Funds Returned tab as displayed below. Note: The R50 outstanding amount that Finance needs to pay back to the traveller. Finance will complete the form, as displayed below and will then click on the Save Payment tab.

Settlement has occurred.

NOTE: The Outstanding Amount is now R0.00 and the transaction has been fully reconciled.